Privacy Policy

Last Updated: [03/03/2025]

 

At Astko, we are committed to protecting your privacy and ensuring that your personal data is handled in a safe and responsible manner. This Privacy Policy explains how we collect, use, and protect your information when you visit our website, purchase our products, or interact with us in any way.

By using our website or providing us with your personal data, you agree to the terms of this Privacy Policy. If you do not agree with this policy, please do not use our website or services.

1. Information We Collect
We may collect and process the following types of personal data:

a. Information You Provide to Us
    • Contact Details: Name, email address, phone number, and shipping address.
    • Payment Information: Credit/debit card details, billing address, and other payment-related information.
    • Account Information: Username, password, and preferences if you create an account on our website.
    • Communications: Records of your interactions with us, including emails, live chat conversations, and customer support queries.
    • Product Reviews: Any reviews or feedback you submit about our products.

b. Information We Collect Automatically
    • Device Information: IP address, browser type, operating system, and device identifiers.
    • Usage Data: Pages visited, time spent on the website, and actions taken (e.g., clicks, purchases).
    • Cookies and Tracking Technologies: Information collected through cookies, web beacons, and similar technologies. For more details, please see our Cookie Policy.

c. Information from Third Parties
    • Social Media Platforms: If you interact with us on social media, we may collect information from your profile (e.g., name, email address).
    • Payment Processors: Information required to complete transactions, such as payment confirmation and billing details.
    • Analytics Providers: Data about your use of our website, such as traffic sources and user behaviour.

2. How We Use Your Information
We use your personal data for the following purposes:
  • To Process Orders: To fulfil your purchases, process payments, and deliver products to you.
  • To Communicate with You: To respond to your enquiries, provide customer support, and send order updates.
  • To Improve Our Services: To analyse website usage, improve our products, and personalise your experience.
  • For Marketing Purposes: To send you promotional offers, newsletters, and updates about new products (only with your consent).
  • To Comply with Legal Obligations: To meet regulatory requirements and protect against fraud or illegal activities.

3. Legal Basis for Processing
We process your personal data based on the following legal grounds:
  • Contractual Necessity: To fulfil our obligations under a contract with you (e.g., processing your order).
  • Consent: When you have given us explicit consent (e.g., for marketing communications).
  • Legitimate Interests: To improve our services, prevent fraud, and protect our business interests.
  • Legal Compliance: To comply with applicable laws and regulations.

4. Sharing Your Information
We may share your personal data with the following parties:
  • Service Providers: Third parties who assist us in operating our website, processing payments, and delivering products (e.g., shipping companies, payment processors).
  • Business Partners: Trusted partners who help us market and sell our products.
  • Legal Authorities: When required by law or to protect our rights, property, or safety.
  • With Your Consent: In any other circumstances where you have given us permission to share your data.
We do not sell your personal data to third parties.

5. International Data Transfers
If we transfer your personal data outside the UK or European Economic Area (EEA), we will ensure that appropriate safeguards are in place to protect your data, such as standard contractual clauses or adequacy decisions.

6. Data Security
We take the security of your personal data seriously and implement appropriate technical and organisational measures to protect it. These include:
  • Encryption of sensitive data.
  • Regular security audits and updates.
  • Restricted access to personal data.
However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

7. Data Retention
We retain your personal data only for as long as necessary to fulfil the purposes outlined in this policy or to comply with legal obligations. For example:
  • Order information is retained for 7 years for tax and accounting purposes.
  • Marketing data is retained until you withdraw your consent or unsubscribe.

8. Your Rights
Under UK data protection laws, you have the following rights:

  • Access: To request a copy of the personal data we hold about you.
  • Correction: To request that we correct inaccurate or incomplete data.
  • Erasure: To request that we delete your personal data in certain circumstances.
  • Restriction: To request that we restrict the processing of your data.
  • Objection: To object to the processing of your data for marketing or other purposes.
  • Data Portability: To request a copy of your data in a machine-readable format.
  • Withdraw Consent: To withdraw your consent at any time (where applicable).
To exercise any of these rights, please contact us at privacy@astko.com. We will respond to your request within one month.

9. Cookies and Tracking Technologies
We use cookies and similar technologies to enhance your experience on our website. For more information, please see our Cookie Policy.

10. Third-Party Links
Our website may contain links to third-party websites. This Privacy Policy does not apply to those websites, and we are not responsible for their privacy practices. We encourage you to review their privacy policies before providing any personal data.

11. Children’s Privacy
Our website and services are not intended for children under the age of 16. We do not knowingly collect personal data from children. If we become aware that we have collected data from a child, we will take steps to delete it promptly.

12. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated policy will be posted on our website with the effective date. We encourage you to review this policy periodically.

Contact Us
If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact us at:

Astko.com
- Email: privacy@astko.com
- Address: Toska Direct Limited, 124 City Road, London, EC1V 2NX, United Kingdom